Privacy Policy

Effective Date: June 12, 2025

 

At Polaris Reach, we take your privacy seriously. We believe in earning your trust by being transparent about how we collect, use, and protect your personal information.

 

This Privacy Policy applies to information we collect through our website, services, and communications. By interacting with Polaris Reach, you agree to the terms described here.

 

1. Who We Are

Polaris Reach helps leaders reclaim focus, protect their team’s energy, and rethink how work happens—powered by human-centered design and responsible use of AI. We operate with the core belief that trust, transparency, and clarity must underpin all aspects of our work, including how we handle your data.

 

2. What Information We Collect

We collect limited personal and business information necessary to deliver our services and communicate effectively with you. This may include:

  • Name, job title, and professional contact details

  • Company and role-related information

  • Business interests and preferences

  • Interactions with our website, emails, and services

  • Information voluntarily provided via forms, consultations, or research engagements

We do not collect sensitive personal data such as financial account numbers, government IDs, or personal medical information.

 

3. How We Use Your Information

We use the information we collect to:

  • Provide research, outreach preparation, and advisory services aligned with your interests and business needs

  • Communicate with you about services, insights, or events relevant to your role

  • Improve and personalize the experience of working with Polaris Reach

  • Conduct internal research to better serve our ideal client profile (ICP)

  • Comply with applicable legal obligations

We do not sell, rent, or trade your information to third parties for marketing purposes.

 

4. Data Sharing

We may share your data with:

  • Authorized team members or contractors who help deliver Polaris Reach services

  • Technology providers (e.g., secure CRM, scheduling tools, AI platforms) strictly for service delivery

  • Legal or regulatory authorities if required to comply with applicable laws

All partners and providers are required to maintain strict confidentiality and data security standards.

 

5. AI Usage and Data Handling

Polaris Reach may use AI tools (such as ChatGPT and Copilot) to assist in generating insights, research summaries, or outreach drafts. When using these tools:

  • We input only necessary and relevant professional data.

  • No sensitive or confidential information is shared with AI models unless explicitly authorized.

  • Outputs are reviewed by a human before being used in client-facing work.

Our AI usage is always guided by human judgment, confidentiality, and your best interests.

 

6. Data Retention

We retain personal data only as long as reasonably necessary to:

  • Fulfill the purposes outlined above

  • Maintain accurate business records

  • Comply with legal obligations

When data is no longer needed, it is securely deleted or anonymized.

 

7. Your Rights

You have the right to:

  • Access the personal information we hold about you

  • Correct or update your information

  • Request deletion of your data (subject to legal obligations)

  • Withdraw consent for certain uses

To exercise these rights, please contact us at: [Insert contact email]

 

8. Security

We implement appropriate administrative, technical, and organizational safeguards to protect your information against unauthorized access, loss, misuse, or disclosure.

However, no system can be guaranteed 100% secure. We commit to promptly notifying you of any material security incidents affecting your data.

 

9. Updates

We may update this Privacy Policy from time to time. The "Effective Date" will reflect the latest version. Continued use of our services after updates constitutes acceptance of the revised policy.

 

10. Contact

For questions or concerns about this policy or your personal data, please contact:

Polaris Reach
[Insert business address]
[Insert business email]
[Insert phone, if applicable]